Landing your dream job can feel like winning the lottery. You meticulously craft your resume, tailor your cover letter, and hit submit with a mix of hope and anticipation. But let's face it, the job application process can be a black box. You send your application and then...nothing but radio silence.

Here's the secret weapon many job seekers overlook: the follow-up. A well-timed and professional follow up on job application can be the difference between getting lost in the applicant pool and securing that coveted interview.

Why Follow Up on a Job Application? It's All About Standing Out

Think of the hiring manager's inbox as a battlefield. Resumes and cover letters are like soldiers vying for attention. A strong application package is your armor, but a strategic follow-up is your cavalry charge, breaking through the noise and reminding the hiring manager why you're the perfect fit.

Following up shows initiative, genuine interest, and professionalism. It allows you to reiterate your qualifications and subtly express your enthusiasm for the opportunity.

Understanding Follow Up on Job Application

When to follow up on a job application:

While there's no one-size-fits-all answer, a good rule of thumb is to wait one to two weeks after submitting your application before reaching out. This gives the hiring manager ample time to review applications and shortlist candidates.

Following Up Based on Employer Signals:

Some employers might give you specific follow-up instructions in the job posting. Pay close attention to these and follow their preferred method and timeframe.

Green Lights to Follow Up on Job Application :

• No specific instructions: This is your green light to follow up after the one-to-two-week window.

• Job posting is re-listed: This could indicate they haven't found the right candidate yet.

• Company news suggests a growing team: News about expansion or funding rounds might signal they're actively hiring.

Methods of Following Up on a Job Application

Now that you know when to follow up, let's explore the three main methods: email, phone calls, and keeping track of your applications.

Mastering the Follow-Up Email:

• Subject Line: Craft a clear and concise subject line that mentions the position you applied for and your name.

• Structure:

  • Introduction: Start with a polite greeting and mention the position you applied for.

  • Body: Briefly reiterate your interest in the role and highlight a specific skill or experience relevant to the job description.

  • Closing: Thank the hiring manager for their time and consideration, express your availability for an interview, and include your contact information.

• Proofread: Double and triple-check for typos and grammatical errors. A sloppy email creates a bad first impression.

Example of a Follow-Up Email for Job Application:

Subject: Following Up - [Your Name] - Application for [Job Title]

Dear [Hiring Manager name],

I hope this email finds you well. I am writing to follow up on my application for the [Job Title] position that I submitted on [Date].

I am very enthusiastic about the opportunity to join [Company name] and contribute my skills and experience in [mention specific skills relevant to the job description]. In my previous role at [Previous company], I successfully [mention a specific achievement related to the job description].

I understand the hiring process takes time, but I wanted to reiterate my strong interest in this position. I am available for an interview at your earliest convenience. Thank you for your time and consideration.

Sincerely, [Your Name]
[Phone Number]
[Email Address]

Following Up with a Phone Call:

While emails are the most common method, a phone call can be incredibly effective in catching the hiring manager's attention.

Phone Call Tips:

• Be prepared: Have your resume and talking points ready.

• Introduce yourself: State your name and the position you applied for.

• Be concise: Briefly express your continued interest and ask if they have an update on the application timeline.

• Be polite: If they're unavailable, leave a voicemail with your contact information and a brief statement about your application.

Script Example for a Follow-Up Call After a Job Application:

Hi, this is [Your Name] following up on my application for the [Job Title] position that I submitted on [Date].

I understand you might be busy, but I wanted to express my continued interest in the opportunity. Would you be able to share any updates on the hiring timeline?

Thank you for your time.

Job Application Tracking: Don't Get Lost in the Black Hole 

Keeping track of your applications is crucial, especially when you're applying to multiple positions. Here's how to stay organized and avoid application amnesia:

• Create a Job Application Log: This can be a simple spreadsheet or a dedicated job search app. Track details like the company name, position applied for, application date, contact information, and follow-up status.

• Utilize Technology: Many job boards and company websites now offer built-in application tracking systems. Utilize these features to stay updated on the application status directly within the platform.

• Set Calendar Reminders: Schedule reminders for yourself to follow up on applications after the appropriate time frame.

Best Practices for Job Application Follow-Ups:

• Do:

  • Personalize your emails and phone calls. Address the hiring manager by name and reference specific details from the job description.

  • Express enthusiasm and reiterate your qualifications. Remind them why you're the perfect fit.

  • Maintain a professional tone. Proofread all communication carefully.

  • Follow up once, max twice. Don't pester the hiring manager with constant inquiries.

• Don't:

  • Send generic follow-up emails. A one-size-fits-all approach shows a lack of effort.

  • Be pushy or demanding. Be polite and respectful in your communication.

  • Follow up before the appropriate time frame. Respect the hiring manager's time.

Common Mistakes to Avoid During Follow-Ups:

• Following up too soon: Patience is key. Wait at least a week before reaching out.

• Forgetting to proofread: Typos scream unprofessionalism. Double-check your emails and voicemails.

• Being negative or complaining: This creates a bad impression.

• Talking solely about yourself: Briefly highlight your value, but also express interest in learning more about the company.

Even if you don't hear back immediately, a well-timed follow up on job application can still land you an interview. It shows initiative and keeps your application fresh in the hiring manager's mind.

The job search can be a marathon, not a sprint. Following up on your applications demonstrates your commitment and persistence, qualities that are highly valued by employers. Remember, a well-crafted follow-up can be the key that unlocks your dream job. So, don't be afraid to strategically reach out and showcase the amazing value you bring to the table.